Chapter Program Resources

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Chapter Program Resources

 Below you will find a list of the most popular and effective programs facilitated by our Chapters across the US, along with some additional resources.  Programs are listed with the most common programs at the top.

Program

Steps to Include with ALL Programs and Events

Training Resources, Implementation Suggestions & Tips

  • Always consult with church leadership before planning a Chapter program or event and plan in accordance with their suggestions and requests.  Also plan in cooperation with the Chapter Advisory Committee
  • Consider surveying church members to identify in which programs they have most interest.  A sample survey can be found here .
  • Review Chapter Toolkit Risk Management FAQ (found at www.hopeww.org/chapterresources ) to ensure compliance.
  • If funds involved, review Chapter Toolkit: Finance and Accounting FAQ (found at www.hopeww.org/chapterresources ) to ensure compliance.
  • Assign Safety Officer to review plans and venue and attend event.
  • Ensure liability and photographic waivers (found at www.hopeww.org/chaptrresources  - Click here for safety / risk management & liability forms) signed by all volunteers, waivers kept on file for 10 years.
  • Ensure all volunteers sign-in and sign-out; keep sign-in sheets on file.
  • Ask volunteers to wear their HOPE worldwide t-shirts to events.
  • Assign photographer, upload photos to Chapter FB page.
  • Homeless Outreach

    Hope Scouts 

    • Hope Scouts is a program which encourages children aged K-12 to serve the poor and needy in their community and support global service.
    • View 5/10/16 Chapter Webinar or review the notes for a full, detailed training presentation.
    • Visit hopescouts.org for more information.
    • Ensure that that Troop leaders and Assistant Troop Leaders are screened according to the Hww’s volunteeer screening procedures found in Chapter Toolkit Risk Management FAQ fournd at www.hopeww.org/chapterresources.

    Fire Prevention Canvassing / Smoke Detector Installation 

    •  Download the   6/14/16 Chapter Webinar Addendum for program instructions and tips.  
    • Safety: Train volunteers in canvassing safety procedures.  Have ARC train volunteers on safe smoke detector installation and adhere to Hww installation procedures found in the Chapter Toolkit Risk Management FAQ found at www.hopeww.org/chapterresources.
    • Ensure that children and vulnerable individuals do not canvass without parent or legal guardian in attendance.

    Holiday Toy Drives

    • Partner with an existing organization or reach out to a local public school, public library or community center.
    • Provide donors with a list of preferable toys.
    • If around Christmas, decorate a Christmas tree with tags that provide toy options for purchase that the person who grabs the tag can buy.
    • A gift card drive enables the kids to purchase their own toys (review Toolkit Accounting and Finance FAQ, found at www.hopeww.org/chapterresources  regarding gift cards).
    • Provide clear instructions on when and where to bring the purchased toys
    • Consider doing a game/card drive for a local nursing home.
    • Distribute fliers so your volunteers can involve friends, family and co-workers to increase community involvement.

    Fundraisers 

    • Complete fundraiser request form prior to planning fundraiser with at least one month lead time.
    • Review Chapter Toolkit Accounting and Finance FAQ (found at www.hopeww.org/chaptrresources )for appropriate procedures.
    • Pray about what Chapter or Hww program to support; consult with church leadership and volunteers.
    • Create a leadership group for the event and assign roles
    • Have fun!

    Food Pantries / Community Kitchens

    • Identify local community food pantries/soup kitchens.
    • Contact local food pantries to determine how many volunteers are needed for particular dates.
    • Consider conducting a regular food drive at church for members of your congregation who need help.
    • Conduct a food drive at your work/neighborhood and donate the food to a local pantry.
    • Facilitating a food pantry or community kitchen: consider funds, time and other resources.  This effort is quite expensive and time consuming but well worth it if your chapter is able.
    • Contact Hww Office of Chapter Relations if you consider facilitating a food pantry or community kitchen.

    Holiday Food / Gift Baskets 

    • Encourage your members to not only spend their own money on baskets, but also to ask their neighbors, friends and co-workers to each contribute a basket. One Chapter increased their donations from 80 boxes of food to over 300 boxes in one year by reaching out instead of into their own pockets.
    • Print up bags/boxes with the HOPE worldwide logo, staple a letter to it asking for a donation of food, the purpose of the donation and when you’ll be back to collect it. Then distribute these bags to friends, neighbors, and co- workers.
    • If distributing bags to homes of people you don’t know, please go in groups of 3 and ensure that minors and vulnerable adults are accompanied by parent or legal guardian.
    • Print thank you postcards with pictures of the food drive and a note from you on the back – and maybe an invitation to church. Let members take as many as they need to hand out to or mail to friends and neighbors who donated. Partner with a food pantry in a neighborhood with which you can have an ongoing relationship. This effort will continue to allow you to build trust in that community
    • Samples: Bag letter ( http://tinyurl.com/pymyt7d) ; postcard front ( http://tinyurl.com/onb55ff) ; postcard back ( http://tinyurl.com/nwexlau)

    Neighborhood Clean-Up 

    • Determine area of the city to clean up and develop a relationship with the City Council member in that area.
    • Get the city to bring equipment if needed, such as lawn mowers, shovels, weed eaters, gloves etc.
    • Make sure to prepare and inform volunteers of the type of work that will be done, the type of clothing needed and the community environment.
    • Start early, have safety officer or qualified individual provide basic safety training and precautions (no ladders or volunteers up trees, no handling of power tools by minors or inexperienced volunteers, volunteers travel in groups of three, minors and vulnerable adults accompanied by parent or legal guardian).
    • Consider weather conditions and ensure volunteers are warm enough, properly hydrating, cooling off and taking breaks.  Safety first.

    Service to Elderly / Nursing Homes  

    • Develop a relationship with an elder care facility. For Chapters that have regions spread out around the city, consider facilities with multiple care centers.
    • Contact the volunteer coordinator of the facility to determine the needs and specify what volunteers can do.
    • Consider volunteering on holidays like Mother’s Day or around Christmas.
    • Train all volunteers on policies and safety regulations of the facility (do not bring in food, do not try to assist a patient in or out of bed, etc.)
    • Ensure that that all volunteers with ongoing access to vulnerable adults are screened according to the screening policies detailed in the Chapter Toolkit Risk Management FAQ found at www.hopeww.org/chapterresources .

    Service to Foster Children/Families

    • Survey & team-build with volunteers who work with foster care agencies (i.e. social workers).
    • Use appropriate volunteers & Chapter leaders to reach out to county or city foster care organization to discuss local needs.
    • Assess number and availability of volunteers.
    • Identify a specific need that they can meet.
    • Assess background and training requirements of the sponsoring agency - these are often substantial (fingerprinting, criminal background checks).
    • If driving of service recipients considered, check with Hww Office of Chapter Relations to discuss liability issues.
    • Ensure that that all volunteers with ongoing access to children are screened according to the screening procedures detailed at Chapter Tooolkit – Risk Management FAQ found at www.hopeww.org/chapterresources .

    Saturday Academy / Mentoring 

    • Saturday Academy is Saturday morning program that offers mentoring, tutoring and other activities to children in under-served areas.
    • Before planning, make sure you have enough interest and support of church leadership – this program requires a lot of dedicated volunteers.
    • Facilitate program in cooperation with neighboring schools and other youth development programs.
    • Include academic, cultural, recreational activities and services along with an emphasis on character development.
    • Best practices training and other resources / forms available here .
    • Ensure that that all volunteers are screened according to the screening procedures detailed in Chapter Tooolkit  – Risk Management FAQ found at www.hopeww.org/chapterresources  including completion of the Youth Program Safety Training.  Keep signature pages on file. 
    • Email terri.loso@hopeww.org for additional information, curriculums, forms and other resources.

    Disaster Response

    International Service

    • Visit hopeww.org/csb for information on Hww Community Service Brigades.
    • Visit hopeww.org/hyc for information on Hope Youth Corps.
    • If you wish to use Chapter funds or fundraise to provide scholarships for volunteers to attend, contact your Chapter Accountant.

    Backpack Drives

    • Chapter should identify and reach out to the group in need of backpacks to determine number of backpacks needed, and items needed and preferred
    • delivery date.
    • Form a committee to champion/organize the event within the Chapter.
    • Work with church leadership to organize the beginning date, announcement dates and collection dates.
    • Determine who will design the flyer; then have the flyers created and copied.  Flyers should contain a due date, list of suggested backpack contents and chairperson name and contact info. Have the flyer reviewed by several parties before printing.
    • Distribute the flyers in the back of church on Sunday or Wednesday, include in church bulletin or church website.
    • Send out backpack drive details including a list of requested items needed in the newsletter and church email notifications.
    • Make clear, concise announcements to the congregation/volunteers about the event. 
    • Ask Children’s Ministry leadership if you can present the backpack drive to the children’s ministry classes. This is the perfect project for children to help their families serving of the children.
    • Create collection tables in the back of church the last 4 weeks before ending date of the event. Decorate the table with signage and filled backpacks to help motivate the volunteers and remind them of the upcoming deadline.
    • Collect the backpacks and deliver them to the group in need of the backpacks.
    • Consider holding a school supply drive outside of a Walmart or similar store; contact store directly for permission and requirements.  If you hold a drive outside a store, consider having costumed volunteers (Princesses, Disney Characters) who can take pictures with children whose parents donate or all children.  The more attention you attract and fun you create, the better your donations will be.

    Blood Drives

    • Coordinate with ministry staff to determine which dates would work best for congregation to participate. Blood drives often take 2-3 months to prepare for and to coordinate with blood banks, so be sure to leave plenty of time when selecting a date
    • Contact American Red Cross or local blood bank to arrange
    • You may want to plan 2-3 blood drives at a time, coordinating with ministry staff and the yearly calendar. This is often easier for local blood banks since their yearly calendars fill quickly
    • Verify dates and times with local blood banks 3-4 weeks before scheduled event
    • Start announcing blood drive 3-4 weeks before actual event.
    • Select 1-2 volunteers to spearhead blood drive.  These could be Chapter Board Members or willing volunteers. If you know when your next 2-3 blood drives will be, you can select different volunteers ahead of time to coordinate each one.
    • Have a volunteer in charge of a sign-up sheet at church 2-3 weeks before  blood drive. Have 2-3 donors sign up for each 15 minute time slot, if having blood drive during a church service. Be sure to include a space for a cell phone number so a text can be sent to remind the individual of their time slot.
    • Have 3 copies of the completed sign-up sheets available for the day of the blood drive; one for the blood bus, one for the person sitting near the bus coordinating the people entering and one for the runner to get people.
    • Ask the blood mobile nurses how many people they want in the bus at one time. Provide a coordinator near the bus to help make sure the number of people does not exceed that limit.
    • Have the volunteer spearheading the blood drive be sure to wear comfortable shoes the day of the drive.

    Performance Programs

    • Chapter should identify volunteers experienced and skilled in teaching the performance arts (singing, dance or acting) to serve as a creative team.
    • Chapter should identify a technical team to stage manage, coordinate the sound, set and props.
    • Both the creative team and the technical team should allow Romans 12:6-8 and 1 Corinthians 12 to affect the attitude and behavior they model, especially to a younger cast.
    • Chapter should first introduce the creative idea to their members and the vision for its impact on the community when recruiting volunteers. Testimonials from previous projects utilizing the arts can be helpful and inspiring.
    • Chapter should have an assessment rehearsal that allows volunteers to demonstrate their capacity in the variety of artistic disciplines needed. This should feel less like an audition and more like a fun and safe space to share and be creative together. Best to get advice if you've never coordinated one of these.
    • The creative team should collaborate on the best possible placement of each volunteer.
    • The technical team should collaborate to assess the performance space, technical needs, budget, travel for youth volunteers and best line of communication for coordinating cast.
    • Both the creative and the technical team should have a well thought out plan for performance days with the understanding that flexibility is needed and things may change.
    • Plan a post-performance exchange to give the community and volunteers more personal interaction and dialogue.
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